Exhibitor Deadlines and Information

Exhibitor Decor Partner

We have partnered with Freeman to provide exhibitor décor at the 2018 Global SAFe Summit. Freeman will be handling all exhibit booth details, equipment and supplies as well as shipping, freight and material handling.

  • Exhibitor Portal is LIVE! Click HERE to access it.
  • Exhibitor Kit – Click HERE to access it.

Shipping Information:

Warehouse Shipping Address:
Exhibiting Company Name / Booth # _______ 2018 GLOBAL SAFE SUMMIT
C/O FREEMAN
9900 BUSINESS PARKWAY
LANHAM, MD 20706

Freeman will accept crated, boxed or skidded material beginning Tuesday, September 04, 2018 at the above address. Material arriving after September 25, 2018 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM – 3:30 PM. If required, provide your carrier with this phone number: 301-918-7975

Show Site Shipping Address:
Exhibiting Company Name / Booth # _______
2018 GLOBAL SAFE SUMMIT
GAYLORD NATIONAL RESORT & CONVENTION CENTER C/O FREEMAN
701 WATERFRONT STREET
NATIONAL HARBOR, MD 20745

Freeman will receive shipments at the exhibit facility beginning Tuesday, October 02, 2018. Shipments arriving before this date may be refused by the facility.

All booths will be provided with the following:

  • Complimentary 5 amps of power with extension cord and 6 outlet multistrip. To order additional power, use this Order Form
  • Complimentary conference Wifi.  Need more then just basic wifi? Click HERE for additional internet options and ordering.
  • 8’ high back drape
  • 3’ high side drape
  • (1) 6’ x 30”h draped table
  • (2) limerick side chairs
  • (1) wastebasket
  • 7” x 44” booth ID sign

Exhibitor Badges

Let the world know you are a proud exhibitor at the 2018 SAFe Summit. There are three sizes available for use on your email signature, your website or Social Media.

300 x 250 and 600 x 100

Best for your email signature or website
Make sure to link the image to safesummit.com

 

 

 

 

 

 

 

 

900 x 375

Best for posting in Social Media and websites.
Make sure to link the image to safesummit.com

 

 

 

 

 

 

 

 

 

 

 


Bag Inserts – Big Picture & Value Stream Package Only

Make a statement by putting something unique in the 2018 Global SAFe Summit Conference Bag! Don’t forget to be fun and creative!

  • To ensure items are appropriate and not duplicated, exhibitors are required to send a description of the item for approval no later than Thursday, August 23rd
  • Deadline and instructions for items to arrive at the hotel can be found here

Lead Retrieval

Enhance your experience at the 2018 Global SAFe Summit with an easy-to-use lead retrieval tool. We have partnered with Cvent to provide lead retrieval services through their LeadCapture product. We appreciate your support at our event and want you to be able to track the impact of attending our Conference.

Order by Thursday, September 13th to receive discount pricing.

Click her to download pricing and ordering instructions


Audio Visual

You may order Audio Visual through SmartSource or PSAV.

  • SmartSouce: To place an order, please complete this form and email to exhibitorsales@smartsourcerentals.com.
  • PSAV is the in-house audio visual provider. Please download the PSAV order form and return to psgnexhibits@psav.com

Food and Beverage for your Booth

  • If you would like to order beverages and/or food to attract attendees to your booth for the reception & dinner on Wednesday, October 3rd, please E-mail: Tori Lugar and she would be happy to assist.

Product Theatre Spot in Exhibit Hall – Big Picture Package Only

15-minute product theater to be held during the lunch hour inside the exhibit hall, allowing you to showcase your product or solution to an engaged audience

  • Theatre Title and Description to be placed on the SAFe Summit website and mobile app: DUE:  August 24, 2018
  • Time Slot Assigned: September 14, 2018

Whats Included?

  • 10 x 20 space with 30 – 50 chairs for attendees to sit – located in exhibit hall
  • Wireless microphone for speaker
  • Monitor for presentation (please provide your own laptop / cords to connect to the monitor)

Exhibitor Floorplan

    • Date: Coming in September

Space will be assigned based on the package you selected and when you signed up.


Exhibitor Set-Up Hours (subject to change)

  • Oct. 2 | 11:00am – 05:00pm
  • Oct. 2 | 05:00pm – 09:00pm (NOTE: Freeman will not be available during this time)

Exhibit Hall Open (subject to change)

  • Oct. 3 | 07:00am – 08:15am
  • Oct. 3 | 10:30am – 03:45pm
  • Oct. 3 | 06:30pm – 08:30pm
  • Oct. 4 | 07:00am – 08:15am
  • Oct. 4 | 10:15am – 12:40pm

Important times to note:

  • Oct. 3 | 07:00am – 08:15am | Breakfast in Exhibit Hall
  • Oct. 3 | 10:30am – 11:00am | Networking break in Exhibit Hall
  • Oct. 3 | 11:30am – 01:30pm | Lunch in Exhibit Hall
  • Oct. 3 | 02:30pm – 0:300pm | Networking break in Exhibit Hall
  • Oct. 3 | 06:30pm – 08:30pm | Reception & Dinner in Exhibit Hall
  • Oct. 4 | 07:00am – 08:15am | Breakfast in Exhibit Hall
  • Oct. 4 | 10:15am – 10:45am |  Exhibit Hall Open
  • Oct. 4 | 11:15am – 12:40pm | Lunch in Exhibit Hall

Exhibitor Move-Out (subject to change)

  • Oct. 4 | 12:40pm – 02:00pm