Exhibitor Deadlines and Information

Exhibitor Decor Partner

We have partnered with Freeman to provide exhibitor décor at the 2018 Global SAFe Summit. Freeman will be handling all exhibit booth details, equipment and supplies as well as shipping, freight and material handling.

  • Exhibitor Portal: Coming Soon!

All booths will be provided with the following:

  • 5 amps of power with extension cord and 6 outlet multistrip
  • Conference Wifi
  • 8’ high back drape
  • 3’ high side drape
  • (1) 6’ x 30”h draped table
  • (2) limerick side chairs
  • (1) wastebasket
  • 7” x 44” booth ID sign

Bag Inserts – Big Picture & Value Stream Package Only

Make a statement by putting something unique in the 2018 Global SAFe Summit Conference Bag! Don’t forget to be fun and creative!

  • To ensure items are appropriate and not duplicated, exhibitors are required to send a description of the item for approval no later than Thursday, August 23rd
  • Deadline and instructions for items to arrive at the hotel: Coming Soon!

Lead Retrieval

  • Date: Coming mid August

Audio Visual


Food and Beverage for your Booth

  • If you would like to order beverages and/or food to attract attendees to your booth for the reception & dinner on Wednesday, October 3rd, please E-mail: Tori Lugar and she would be happy to assist.

Product Theatre Spot in Exhibit Hall – Big Picture Package Only

15-minute product theater to be held during the lunch hour inside the exhibit hall, allowing you to showcase your product or solution to an engaged audience

  • Theatre Title and Description to be placed on the SAFe Summit website and mobile app: DUE:  August 24, 2018
  • Time Slot Assigned: Coming Soon!

Whats Included?

  • 10 x 20 space with 30 – 50 chairs for attendees to sit – located in exhibit hall
  • Wireless microphone for speaker
  • Monitor for presentation (please provide your own laptop / cords to connect to the monitor)

Exhibitor Floorplan

    • Date: Coming in September

Space will be assigned based on the package you selected and when you signed up.


Exhibitor Set-Up Hours (subject to change)

  • Oct. 2 | 11:00am – 05:00pm
  • Oct. 2 | 05:00pm – 09:00pm (NOTE: Freeman will not be available during this time)

Exhibit Hall Open (subject to change)

  • Oct. 3 | 07:15am – 08:30am
  • Oct. 3 | 10:30am – 04:00pm
  • Oct. 3 | 06:30pm – 08:30pm
  • Oct. 4 | 07:15am – 08:30am
  • Oct. 4 | 10:15am – 12:30pm

Important times to note:

  • Oct. 3 | 07:15am – 08:30am | Breakfast in Exhibit Hall
  • Oct. 3 | 10:30am – 11:00am | Networking break in Exhibit Hall
  • Oct. 3 | 11:30am – 02:00pm | Lunch in Exhibit Hall
  • Oct. 3 | 02:00pm – 0:300pm | Networking break in Exhibit Hall
  • Oct. 3 | 06:30pm – 08:30pm | Buffet reception in Exhibit Hall
  • Oct. 4 | 07:00am – 08:15am | Breakfast in Exhibit Hall
  • Oct. 4 | 10:15am – 11:00am |  Exhibit Hall Open
  • Oct. 4 | 11:30am – 12:30pm | Lunch in Exhibit Hall

Exhibitor Move-Out (subject to change)

  • Oct. 4 | 12:30pm – 02:00pm